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Maintaining Office Safety When You Reopen After Lockdown

To open or not to open? Everyone is talking about what's best, what's right, and what's necessary. When your business opens up may still be up in the air. But, for sure, your business will have to reopen at some point soon. When it does, it will be incumbent on you to ensure that you adopt the appropriate office safety measures to keep your employees comfortable and safe as they do their jobs.

First, whatever you ask your employees to do, it is essential that your management teams are all on the same page. It would help if you led by example. This will help facilitate team unity and provide a framework that justifies the measures you implement while ensuring that everyone adheres to the office safety measures that can keep them from contracting or transmitting COVID-19 to their co-workers, clients, and vendors.

Hold Training Before You Open

Business, as usual, isn't quite as usual anymore. Before you open your doors, host an employee training seminar. Instruct employees in the safety measures you are adopting as a company—answer employee concerns and questions about the steps you are taking to keep them safe. You will have employees who agree, and employees who don't. Some will know people who have contracted COVID-19; others will not. Be sensitive to everyone's unique experiences with this pandemic. However, while you can be sensitive, you must remain firm that you expect 100% compliance with your office safety plan from all employees.

Prepare Your Office

Maybe you are removing desks and chairs in the common areas or installing sneeze guards at everyone's desk. You may want to install hand sanitizing stations, or even prepare masks with corporate logos or crafty themes on them. Whatever sanitation changes you choose to adopt, make sure that these are in place when employees return to the office.

Don't Forget Your P's and Q's

"Please, put your mask on." "Thank you for washing your hands." These simple phrases and others like them go a long way toward encouraging social responsibility in the workplace. They are not orders. They are not commands. They are praises that encourage adoption of behaviors and practices beyond what was considered abnormal just a few months ago.

Track Your Progress

The reality is that COVID-19 is not going anywhere anytime soon. The last place you want is for it to go home with an employee. Designate someone from your HR team or management to "make the rounds" several times a day. Look for non-compliance with your office safety initiatives and don't hesitate to post this information where everyone can see. If the p's and q's don't work, showing employees where they are letting their coworkers and the company down might be the push employees need to put their masks on, wash their hands, and stay home when they're showing signs of illness.

Listen to Your Employees

The pandemic has raised everyone's anxiety and stress levels. Everyone has ideas, and everyone has theories. Everyone is trying to find their way through this situation. Encourage open communication within your office. Avoid politicizing the virus, and rather focus on the factors you can control. Make sure you stay up to date with current information and be willing to adopt positive amendments to your office safety plan.Are you ready to open your doors following a recent lockdown? Contact Greenlink Payroll at (480) 385-2525 to discuss your needs with our team. It is our pleasure to go above and beyond to help you reopen your business and move forward as the "new normal" takes effect.

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